Creating and maintaining an organized workspace is critical in projecting the right image in the workplace.
It is true that there are some people who occupy an apparently disorganized space who can find what they are looking for quickly. The problem is that others perceive them as undisciplined, overloaded, inefficient and not capable of taking on more responsibilities. The negative image is compounded if clients or customers see the disorganization. In order to reflect a more positive workplace image, consider the following eight points:
1. Always be on time. Being constantly late can cost you your reputation and your company money.
2. Implement systems to handle your work flow. Having a clear system enables you to delegate, which is a trait of a good manager.
3. Keep tidy workspaces. Naturally, when you are in the middle of a project, there will be some clutter, but the trend should be toward order rather than chaos.
4. Make decisions. Clutter accumulates when you avoid making decisions about items or information.
5. Maintain your files. By scheduling a regular time to handle the task, you position yourself to be able to find needed information in seconds, rather than looking foolish as you dig through piles of papers while a client or supervisor is standing by.
6. Create “action files” for current projects. Keep tabs on the process and progress of the projects in which you are involved.
7. Meet deadlines. It is better to under promise and over deliver than to make excuses to clients or management. A good calendar system will enable you to do this well.
8. Follow company policies. Use proper procedures and forms. Turning in six months of expense reports scribbled on cocktail napkins does not project a professional image!
While a messy office is not a sign of a character flaw, it can give management, coworkers and clients the wrong impression about your abilities. Minimizing office clutter and having an organized workplace communicates self-discipline, confidence and control.
Click on the Subscribe link to receive e-mail notification when new articles are published by the Seattle Productivity and Organizing Examiner (you can unsubscribe at any time). Follow the Declutter Lady on Facebook and Twitter!